# User Access & Roles
This section explains how to **manage team access** within your application. The template includes a built-in system for adding new users, assigning them a role, and ensuring each staff member has access only to the features they need.
***
## Adding a New User
Only users with **admin privileges** can create and manage staff accounts.
To add a new user:
1. Go to the **Settings** page ( in the back office).
2. Navigate to the **Staff** section.
3. Click the **"Add staff"** button.
4. Fill in all the fields:
Once the user has been added, they will not receive a password automatically. Instead, they should:
* Visit the **Login** page.
* Click on **“Forgot Password”**.
* Enter their email address to create a password and activate their account.
***
## Roles and Permissions
There are three predefined roles in the system:
**🟠 Admin**
* Full access to the platform.
* Can manage settings, staff, emails, bookings, and more.
* Can create or delete users and change their roles.
**🟢 Staff**
* Limited to **operational views only**.
* Can manage bookings and customers.
* Cannot access admin-only pages like configuration, staff, or sensitive system settings.
**🔵 Demo**
* A restricted demo profile used to **preview the template**.
* Cannot create, delete, or modify real data.
* This role is useful for viewing the interface without affecting live content.
***
## Custom Roles (Optional)
You can create additional user roles based on your needs. To do so:
1. Go to the **Option Set** named `UserStatus`.
2. Add new status values (e.g. `Manager`, `Reception`, `Partner`, etc.).
3. Update visibility conditions in your front-end elements and workflows accordingly.
4. Don’t forget to review your **Privacy Rules** to define what each role can read, modify, or delete in the database.
{% hint style="info" %}
💡 Custom roles are powerful for scaling your internal team access logic or integrating external collaborators with limited permissions.
{% endhint %}
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