# Settings

The **Settings** section of your backoffice is where you manage all global information related to your venue, rooms, emails, staff, and calendar rules.\
It acts as the **central configuration panel** for your instance of Bookit.

<figure><img src="/files/c1orZOwPdgrvTlymR6HP" alt=""><figcaption></figcaption></figure>

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### 🏢 1. Establishment Information (General)

In this section, you can fill out all essential information about your establishment.

<figure><img src="/files/COED3piEPX1cy358jIyJ" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Make sure all fields are properly completed — several parts of the software rely on this data to function correctly (e.g. emails, calendar logic, contact info on the public page).
{% endhint %}

***

### 🛋️ 2. Room Management (Privatisable Salons)

This section lets you manage all the **private rooms** that customers can request for privatisation.

You can:

* Create and delete rooms
* Set their **published** status (only published rooms are shown in the public module)
* Add a **description**, **images**, or even **videos**
* Configure the **hourly pricing** for each room

<figure><img src="/files/yOx2R6gzoDDcUTYrkycJ" alt=""><figcaption></figcaption></figure>

Each room can also include custom **features** (e.g. sound system, projector, private bar) that will appear in the booking interface for the client.

***

### 💌 3. Email Templates

This module allows you to manage all email templates used in **automated and manual communication**.

* Templates used for automatic flows **cannot be deleted**, but they can be edited.
* You can create as many new templates as needed for custom communication.

<figure><img src="/files/ZUxzgOoXCdYYOfg855EI" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/jpt0p1sIsViUuc5O16Qv" alt=""><figcaption></figcaption></figure>

Each template supports **dynamic variables** that will automatically be filled in based on the context of the request.

To use a variable, simply include one of the following keywords in your message — Bookit will replace it automatically upon sending:

| **User**      | **Description**                                        |
| ------------- | ------------------------------------------------------ |
| ‘name’        | First name Last name                                   |
| ‘phone’       | Numéro de téléphone de l’utilisateur                   |
| ‘email’       | User phone number                                      |
|               |                                                        |
| **Request**   |                                                        |
| ‘date’        | User phone numberDate of request in format mm. d, yyyy |
| ‘arrival’     | Request start time in HH:MM format                     |
| ‘departure’   | Request end time in HH:MM format                       |
| ‘people’      | Guest number                                           |
| ‘room’        | Room’s name                                            |
| 'type’        | Request type (Reservation or Privatization)            |
| ‘amount’      | privatizations fees                                    |
|               |                                                        |
| **Autres**    |                                                        |
| ‘website’     | Link to the website                                    |
| ‘publicphone’ | Public phone                                           |

{% hint style="info" %}
This system makes it easy to personalize every email without needing to rewrite content manually.
{% endhint %}

***

### 👥 4. Staff Access

From this tab, you can add or remove **employees** who need access to the backoffice.

When adding a new user, assign them the appropriate role:

* **Admin**: Full access to all settings and data
* **Staff**: Restricted access (typically for operational use)

<figure><img src="/files/iIen0DFbYme693wZJtUk" alt=""><figcaption></figcaption></figure>

***

### 📅 5. Blocked Dates

This section shows all currently **blocked dates** — days when clients **cannot submit new reservation or privatisation requests**.

You can:

* Create new blocked dates
* Add internal notes (e.g. “Private event”, “Closed for renovation”)
* Delete existing dates if needed

Blocked dates apply to:

* All reservation requests
* All privatisation requests
* Or just one of the two (depending on how you configure each blocked date)

{% hint style="info" %}
A request created before the blocking date will still be accessible and will not be deleted/cancelled automatically.
{% endhint %}


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# Agent Instructions: Querying This Documentation

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Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
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```

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The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.